National Chung Hsing University Press Publication Guidelines
February 27, 2013—Approved by the 376th Administrative Meeting
June 11, 2014—Amendments to Articles 5 and 8 approved by the 386th Administrative Meeting
June 17, 2015—Amendment to Article 5 approved by the 393rd Administrative Meeting
June 12, 2019—Amendments to Articles 4, 5, and 9 approved by the 425th Administrative Meeting
Article 1 The National Chung Hsing University Press (hereinafter the “NCHU Press”) has formulated these National Chung Hsing University Press Publication Guidelines in accordance with Articles 3 and 5 of the Regulations Governing the Establishment of theNational Chung Hsing University Press.
Article 2 Scope of services provided and publication formats: The NCHU Press assists NCHU faculty and students as well as domestic/international professionals and scholars with publication in print and digital media or a mix of both.
Article 3 Publication types
- Publications include books and journals.
- Types:
Academic works, including but not limited to academic monographs, proceedings, and academic journals.
General literary works, including but not limited to textbooks, lecture series, and general education books.
Article 4 Duties and responsibilities
- NCHU Press
Publication and administrative tasks, including publishing budgets, editorial content planning and calling for papers, handling grant applications for publishing subsidies, and maintaining correspondence with all parties involved in publication.
The NCHU Press is responsible for drafting and reviewing agreements but may delegate the editing, printing, sales, distribution, and promotion of publications to commercial publishers.
Convening the Publication Consulting Committee and editorial boards.
- Editorial boards: The NCHU Press has established editorial boards for three disciplines—a) the humanities& social sciences, b) science & engineering, and c) agriculture, natural resources, & biomedicine.
Books: Editorial boards shall be responsible for the review process, which consists of preliminary content review, the selection of external review committee members, and the submission of books to said members for external review, as well as secondary review, if deemed necessary.
Journals: Journal editorial review boards shall be responsible for the review of academic journals before submitting them to the editorial board for the discipline for approval.
Article 5 Grant application process for book publication subsidies
- Application
The applicant shall fill out the National Chung Hsing University Press Book Publication Application.
The manuscript shall be formatted in accordance with the National Chung Hsing University Press Manuscript Format Guidelines.
Only unpublished manuscripts will be accepted. Simultaneous submission of multiple copies of the same manuscript to different publishers is not permitted.
To publish a co-authored manuscript, one-third or more of the co-authors must be full- and/or part-time NCHU personnel, or one-third of more of the contributions to the work must be attributable to full- and/or part-time NCHU personnel.
- Review process and fees
Academic works: Submitted manuscripts of academic works shall undergo a preliminary review by the NCHU editorial board in the appropriate discipline before being submitted to two or three reviewers for double-anonymous peer review. Publication applications for proceedings passed in a professional academic review may be exempt from external review if submitted with the relevant supporting documents and approved by the editorial board.
General literary works: Submitted manuscripts of general literary works shall undergo a preliminary review by the NCHU Press before being reviewed by the editorial board for the discipline. If deemed necessary, a manuscript may be submitted to two or three reviewers for further review.
All review results will be verified and deliberated over by the editorial board for the discipline.
Review fees
- Reviews can be carried out in the form of content review and chapter-by-chapter review.
- Non-NCHU scholars and professionals invited to serve as manuscript reviewers shall be compensated based on the word count of the reviewed manuscripts.
- Review fee standards:
For manuscripts under 100,000 words, the review fee is NT$4,000 for Chinese-language manuscripts and NT$5,000 for manuscripts written in a foreign language.
For manuscripts between 100,000 and 149,999 words, the review fee is NT$6,000 for Chinese-language manuscripts and NT$8,000 for manuscripts written in foreign languages.
For manuscripts between 150,000 and 349,999 words, the review fee is NT$8,000 for Chinese-language manuscripts and NT$10,000 for manuscripts written in foreign languages.
For manuscripts over 350,000 words, the review fee shall be determined separately based on the above standards.
The secondary review fee is NT$2,000.
- Publication
Authors whose manuscripts have been reviewed and approved by an editorial board shall receive a publication subsidy.
Authors who have received a publication subsidy shall submit the electronic copy of their manuscript within three months of receipt of notification from the NCHU Press.
For late submissions without prior notice, the NCHU Press may defer or cancel the publication of the work being applied for.
Article 6 Grant application process for journal publication subsidies
The process for the publication of journals by NCHU units shall be as follows:
- Application: NCHU units seeking to publish a journal shall fill out the National Chung Hsing University Press Journal Publication Application.
- Review: Submit the application to the editorial board for the appropriate discipline for final verification and approval.
- Publication: The NCHU Press may delegate the sales and distribution of journals approved for publication by editorial boards to external publishers.
Article 7 Publication agreement and copyright
- Prior to the publication of literary works approved in its publication review, the NCHU Press shall sign a publication and licensing agreement with the author(s) or content provider(s) that details the legal and financial responsibilities agreed upon by both parties. This agreement shall serve as the legal basis of the rights and obligations of both parties.
- The ownership of copyright and intellectual property rights as well as the licensing and use of published works and their digital versions shall be agreed upon in accordance with the Copyright Act and applicable copyright laws.
- Authors and content providers shall guarantee their legal ownership of copyright to their works. In the event of a copyright dispute or violation of the Copyright Act, the author or content provider in question shall bear sole liability and indemnify all damages to NCHU arising from the dispute or violation.
Article 8 Remuneration and royalties
- The remuneration and royalties paid shall be stipulated separately in the publication agreement.
- NCHU units and the NCHU Press may agree on a distribution ratio of income earned from the sales and distribution of co-published publications, which can either be allotted to each NCHU unit or deposited into the University Endowment Fund.
- Unless otherwise stipulated by law or agreed upon in an agreement, the distribution of royalties earned from publications subsidized by the NCHU Press shall be as follows: author(s)/content provider(s): 60%; the NCHU University Endowment Fund: 25%; the NCHU Press: 15%.
Article 9 Sales and storage of publications
- The issuance of books other than those that are gifted, handed over, stored, or repurchased by collaborating units shall be delegated to commercial publishers commissioned by the NCHU Press. Authors do not have the right to directly sell books published by the NCHU Press.
- The NCHU Press may delegate the publication of print and electronic copies of an academic journal to a commercial publisher.
- For any publication subsidized by the NCHU Press, two print copies shall be added to the collection of the NCHU Library within one week of publication to be made available for repository and use.
Article 10 These Guidelines shall take effect upon approval of the Administrative Meeting and ratification and promulgation by the President. The same procedure shall be carried out when amendments are made.
